How Much Does Office Coffee Service Cost?

Nationally, the average cost of office coffee service costs approximately $132 per employee per year. , or about $5.20 – $11.21 per employee per month. Compare the cost of office coffee service and save on your next delivery anywhere in the US.

Typical Coffee Supply Costs (Chart)

Items Estimated Cost
Pre-ground coffee bags (24-48 count) $26.25 to $57.75
Organic pre-ground coffee bags (24-48 count) $82.95 to $99.75
K-cups (42 cups) $39.90 to $78.75
Box of tea (25-100 count) $5.25 to $12.60
Box of hot chocolate (size varies) $10.50 to $21
Case of instant soup $10.50 to $52.50
Consumables (cups, lids, creamers, stirrers, sugar, etc.) $5.25 to $21 per month
Paper products (napkins, tissues, etc.) $15.75 to $105
Medicine $7.35 to $21
First aid supplies (bandages, kits, etc.) $5.25 to $52.50
Rental of brewing equipment (if applicable) $31.50 to $56.70 per month

Office coffee service may sound like a luxury but it’s an affordable one! Plus, there are other great benefits.

A favorite perk most companies provide for its employees is delicious coffee. An affordable office coffee delivery  service lets your team savor a cup or two fresh brewed Coffee every day.

Employers and businesses don’t always realize how important providing good quality coffee is to their employees.

It wakes your staff up in the morning and helps keep them going at a steady pace throughout the day.

Coffee increases workplace efficiency, employee motivation, and company productivity. Coffee even helps ward off some diseases and prolongs life.

Using an office coffee service is a wise investment for business owners to keep employees working at maximum capacity. But as a business, the bottom line is what matters. That’s why it’s important to be able to find an office coffee service that offers good deals and saves you money.

There are a variety of factors to consider when evaluating the cost of an office coffee service. In this article, we’ll cover everything you need to know about an office coffee service so you can decide if making the investment is right for your business.


What You Need to Know About Office Coffee Delivery Service Costs

1. Choosing Your Brand of Coffee Matters

Cost for Coffee ServicesDetermining your cost for office coffee service goes far beyond the coffee brand you choose to purchase and have delivered.

It’s true that you are more likely to pay more for Starbucks coffee than Folgers or Maxwell House, but the brand you choose is not the only factor to examine when analyzing the costs for your office coffee service.

2. Total Up Supply Costs

Let’s not forget about supplies.

While a cheaper price for a “coffee only” delivery service might seem like a good deal, don’t forget you need to buy supplies that accompany your coffee on a regular basis.

The additional cost you’ll need to pay out of your own pocket can give you a jolt.

That’s why it is smart when looking at your budget, to consider what additional costs you will need to shell out on a regular basis to provide your staff and customers coffee every day.

The supplies you will need to restock include sugar,  artificial sweeteners, coffee filters, coffee lids, coffee stirrers, creamers and coffee cups.

If your office coffee service deal doesn’t provide supplies within the price of your agreement you could be spending more money than you’re saving.

Here’s what coffee supplies generally cost.

You will pay between $5 and $25 per month for a count of 50 to 250 coffee cups, creamers, lids, stirrers, sugars, and artificial sweeteners.

3. Coffee Prices: What Does Coffee Cost?

Commercial Coffee MachineThe costs for coffee will fall between $50 to $125 per employee every year. It’s based on what coffee you purchase. Are you buying organic coffee or a premium brand for your employees? Then it will most likely cost you more.

A case of grounded coffee will range anywhere from $20 to $50 per 24 to 48- count of coffee bags. $20 is the price for low-end brands and $50 is for premium brands like Starbucks and other high-end or gourmet coffee brands.

Also, a higher count of coffee will cost you more. For a 64-count case of premium, gourmet or organic coffee, you will pay between $75 to $90 per case.

Single cup coffees and teas called K-cups are more expensive. These will cost between $35 to  $70 for a 42-count case of coffee.

We used to have these in the conference room to be used only for client meetings.

A single box of tea ranges from $4 to $10 for a 25-100-count box of tea. Premium teas cost more and domestic basic tea falls on the lower end of the cost spectrum.

Depending on the size, a box of hot cocoa will cost $10 to $20 for a 25-100 count box. Gourmet and premium brands cost around $20 and domestic non-gourmet brands cost less.

4. The Size of Your Office: What You Will Pay for Coffee

Your cost of your office coffee service can be calculated by how many people you have employed in your company. How many people do you fuel with coffee?

An estimate of what you will pay equals approximately 65 cents per cup of coffee.

Company Size: 40 to 100 employees

For a company of 40-100 employees, you will need two coffee machines that are plumbed in. This means you will not have to refill the water tank every time you brew another canister of coffee.

For a company this size, you’ll need to purchase 16 cases of coffee, coffee cups, coffee filters, lids, and condiments. Price = $600 – $2,000 a month

Company Size: 10 to 40 employees

This office size requires one plumbed-in machine, 8 cases of coffee and all the condiments and supplies. Your costs will equal around $200 to $600 per month.

Company Size: 1 to 10 employees

Maintaining a small office from one to ten employees will run you about $50 to $100 every month for one coffee machine. You’ll need two cases of coffee and the additional condiments and supplies.

Company Size: 200 employees

To tally up your office coffee service price for a staff of  200, you will need 32 cases of coffee, supplies, and condiments which will cost approximately $1,200 to $4,000 per month.

5. Equipment and Maintenace

Does your office coffee service cover the use of equipment or do you need to pay a rental fee for the equipment?

Similar to your cable company that charges you fees to rent the equipment, an office coffee service could charge you for equipment fees as well.

It’s important to find this out before you sign on the dotted line: know what’s in your contract.

While some office coffee services include your equipment free of charge as part of your rental agreement, other companies make you pay a rental fee for your coffee equipment.

This can often depend on the bulk of coffee or tea you purchase from the coffee service company, so find out first. Ask if there are any equipment fees.

Other services provided by an office coffee service include installation, inspection of machines, regular maintenance, and equipment replacement.

Do you have to pay an additional fee when your coffee machine breaks down? That’s a good question to ask your coffee service provider to help you choose the right company to do business with.

Now you know that finding a good deal with an office coffee service goes far beyond the price of coffee.

Be sure to learn your costs: the price of coffee, what supplies are included, equipment costs and your maintenance and replacement fees before you sign that purchasing agreement.

Our company helps bring top-quality coffee delivery services and bottled water at great prices into the restaurants, offices, and businesses throughout America. Visit our website for coffee prices and quotes on great deals.